Legalization Process Through Apostille Services

Dec 16, 2022 | News

Apostille Services
Definition of Apostille
Legislation apostille legalization is an action to legalize an official’s signature, stamp approval, and/or official seal in the requested document based on verification. Apostille is carried out on documents issued in the territory of Indonesia and will be used in the territories of other participating countries to the convention.
Documents that are subject to apostille  services include:
1. documents originating from an authority or official related to a state court or tribunal, including those originating from a public prosecutor, court clerk or bailiff.
2. administrative documents.
3. documents issued by a notary
4. an official certificate attached to a document signed by an individual with civil rights, such as a certificate that records the registration of a document, or records a certain validity period of a document on a certain date, and ratification of signatures by officials and notaries.
However, there are some documents that are exempt, such as:
1. a document signed by a diplomatic or consular officer.
2. administrative documents directly related to commercial or customs activities.
3. documents issued by the prosecutor’s office as a prosecution institution as stated in Presidential Regulation No. 2/2021 on Ratification of the Convention Abolishing the Requirement of Legalization for Foreign Public Documents.

The Process

There are 4 stages to legalize this document, namely:
1. the required documents are translated into English or other foreign languages ​​by sworn translators. If the document is not translated by a sworn translator, it must be legalized by a public notary. The legalization process usually takes one to seven days, depending on each  public notary involved
2. after all documents are translated and legalized, the applicant registers with the Ministry of Law and Human Rights via this page. After the files are uploaded, the Ministry of Law and Human Rights will examine and legalize the documents. The process takes about one to three days. Documents that have been legalized will be affixed with a sticker on the back.
3. the document that has been attached with a sticker from the Ministry of Law and Defense is uploaded to an application called “STEMPEL ASLI” which can be downloaded via PlayStore. Each document is subject to a fee of Rp. 25,000.
4. documents submitted to the embassy of the destination country. This submission can be done online or brought directly to the embassy office. It takes approximately one working day to complete. Some embassies may charge  document processing fees.

 

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